Connect remotely with iconIPEd’s national office has adopted as its preferred online platform for videoconferencing. This allows members outside the main centres to join meetings and discussions from their home or office.

Since May 2018, Editors WA has also used to allow our newsletter editor to join committee meetings from her home in Albany. This facility is being extended so that members can join the 2018 branch Annual General Meeting even if you cannot make it to the venue in person.

Here’s how

The best option is to download and install on your own computer. It is free to download and free to sign up for basic services. (IPEd has a paid account but this is for staff and committee chairs to set up meetings.)

A meeting code (URL link) will be sent out for the meeting. The simplest way to join a meeting is to open the program and select the ‘Join’ option from the five available buttons. Then enter the meeting code in the dialog window that pops up.

Alternatively, click on the link (URL) in the email that was sent to you. This takes you to the website which asks you to enter the meeting code. Provided you have installed the software, the website will recognise this and ask if you want to use the installed program. (It is also possible to take part in the meeting via the website, but the installed program is easier to use and may give more options.)


Make sure you have a stable Internet connection and download speeds greater than about 1.5 Mb/sec. Faster is better. An in-built camera — for laptops this is typically at the top of the screen — or separate webcam will let you stream a view of yourself. Depending on the quality of your in-built microphone and speakers, you may like to plug an audio headset or earbuds into your computer.

What you will see

Provided you have a camera attached to your computer (and, if necessary, switched on) your initial view will be of yourself with a dialog that invites you to Join Audio Conference By Computer. If you are unsure of your Internet connection, this is a chance for you to join by phone call instead.

The computer from which the meeting is being streamed will have a camera that lets you see the meeting space. Once you have joined, you will see the meeting space and inset windows for any other participants who have joined the meeting remotely. Hovering the cursor over the bottom of the window will show buttons to control video and audio (black bar in image above). You can choose to show yourself via video, or not, and you can also mute your own microphone.


The window has a chat panel you can open and close to suit yourself. This enables you to send a silent question or comment to all participants or to a selected participant, such as the meeting facilitator.

The meeting facilitators may choose share their screen, in which case you will see a view of, for example, the meeting agenda or other documents. In this case, participant video windows are minimised to part of your own screen. There is typically a short delay while the facilitator switches between shared screen views.

Leaving the meeting

The facilitator will end the session for all when the meeting is finished. You can also choose to leave the meeting at any time by clicking the Leave Meeting tag that pops up when you hover the cursor over the lower part of the window.


If you get stuck, please email Stephen White ( We may try to arrange a 10 minute practice session a few days before the AGM on Saturday 21 July.

For more information about the AGM, please email Tracy Piper (


  • President’s report – 2018

    22 July 2018

    President’s report This is my first, and perhaps only, president’s report for Editors WA. Thank you for the support of dedicated committee members and other members who have provided us with professionally delivered events over the past twelve months. Thank … Read more

  • Constitution and By-laws review — member consultation

    14 July 2018

    IPEd’s national office has released documents for its review of the Constitution and By-laws (formerly referred to as branch by-laws). Hopefully you have already read about this in the CEO reports from Karen Lee, or in a recent edition of … Read more

  • Are you our next branch president?

    8 July 2018

    Calling all visionary editors – your branch needs you Editors WA is looking for its next branch president.       If you are motivated by these questions, and have the time and resources to commit, you could be the … Read more

  • Branch AGM 2018

    27 June 2018

    Notice of Annual General Meeting Date: Saturday 21 July 2018 Time: 11:00 am start, finish by 12:00 midday Where: Victoria Park Hotel, 605 Albany Highway, Victoria Park 6100 The event is free to attend but please register online via your IPEd … Read more