President’s report – 2018

President’s report

This is my first, and perhaps only, president’s report for Editors WA. Thank you for the support of dedicated committee members and other members who have provided us with professionally delivered events over the past twelve months. Thank you also to members at large for your forbearance as we’ve tried to reinvigorate the branch. Above all, it’s imperative there are clear and tangible benefits to belonging to IPEd. Otherwise, what are we all here for?

However, I want also to deliver a branch health report and sound a note of concern with regard to the branch’s well-being. In this, I trust no one will feel hard done by; there have been outstanding moments, but from my perspective, the overall performance of the branch as a whole has been variable.

Branch events

We’ve had some excellent branch events since this time last year. The meetings on 19 February 2018, organised by Ilsa Sharp to discuss thesis editing, and on 19 March, Genres of editing organised by Michèle Drouart, stand out as model collaborations between committee, experts in the subjects, and editors’ minds generally. Why can we not achieve this more often?

There have been some lows, too. I’m sorry we had to cancel, or at least postpone, a proposed meeting for May. That meeting stalled mainly because, although the idea was good, no one took ownership of the event and the date was upon us before we had got a presenter or confirmed a venue. We should avoid duds like this in future.

In my view, at least two factors contributed to the ambivalent results and highly variable attendance at branch meetings. One is that it’s difficult to find motivated organisers for branch activities. The other is the lack of a ‘home’ for meetings.

We are lurching from one meeting to the next and have not been able to put in place longer-term plans that would lend our branch stability and consistency or purpose. As president I take some responsibility for not chivvying people along enough. Earlier in 2018, the branch committee approved an idea to appoint a general meeting coordinator. This person would oversee the calendar of meetings and help steer the logistics of keeping meetings on track. Specifics of meeting organisation would still be undertaken either by the committee or by other branch members, but the meeting coordinator would provide support and advice, and continuity of experience through the calendar year.

Unfortunately, no one from the committee was well placed to take this on and we have not advertised it widely enough to attract someone to the job. So, this report may be taken as an advertisement: if you have the time and resources to fill the role, please contact the committee sooner rather than later.

Our regular meeting venue at The Warehouse café in Shenton Park fell through late in 2017 because the café closed. We have struggled to find a good alternative. Several proposals have been mooted or tested, mostly looking at community halls, but it seems difficult to get consensus on the best. I think a reliable home for branch meetings would go some way to reviving interest among members to attend more events.

I touch on other factors for mixed meeting success later in this report. The calendar of events has only just kept up with the passing months and some events have been advertised with very short notice. It’s important that we give members longer lead times to slot meetings into busy schedules.

Committee

In December 2017 I offered to succeed Cheryl Bettridge as president because, by her own admission, Cheryl was finding it difficult to fit branch matters into or around other commitments. This change carried its own risks because I am also IPEd Councillor for Western Australia and chair of the IPEd Standing Committee for Professional Development (SCPD). It wasn’t clear whether I would be able to successfully juggle the three roles.
There have been some positive outcomes. Among them I count the visit by IPEd CEO, Karen Lee, on 14 April, for an open and frank discussion about the benefits of IPEd membership. We also talked about the functions of the branch for members, and the relationship between the branch and IPEd national office.

Competing demands on my time and energies mean I’ve found it difficult to follow up on all the initiatives that flowed from that meeting. That’s one reason I’m stepping down as president and I hope the committee can find a decisive and committed successor with a flair for motivating volunteers.

Resignations
During the second quarter of 2018 we’ve also had resignations from Bookworm editor, Martika O’Brien, website coordinator, Liz Green, and Accreditation Board delegate, Anna Maynard. Concurrently, long-term committee member Jan Knight has had important health matters to take care of, and Ilsa Sharp, our representative on the Style manualworking group and Standing Committee for Academic Editing (SCAE), has had time out for important life-events of her own.

Fortunately, Catherine Macdonald, branch member in Albany, has picked up the task of compiling and editing Bookworm, and I thank Catherine very much for that. Unfortunately, budget officer, Robert Green, has said he will not continue after this 2018 AGM.

Altogether, this means there is significant turnover of the committee as of this AGM. I issued a request for expressions of interest for someone to succeed me as IPEd Councillor, but there have been no responses. This means, if the branch committee and branch members approve, I will probably continue as Councillor until the national AGM in late October 2018, but not beyond. I’d like to encourage any professional member of IPEd with an interest in the broader, strategic scope of IPEd business to think about taking over the role. A detailed description of what’s expected from the Councillor is posted on the Editors WA website.

Branch survey

In March we distributed a survey to the WA membership looking, in particular, for views on what you want from branch meetings and professional development. More than one-third of financial members responded. This tells me there is high potential interest by in the welfare of the branch and what it can or should offer. The survey results are available on the Editors WA website (if the post has fallen off the News section of the Home page, search for ‘member survey’ to find the relevant pages).

I think it’s vital that the branch committee uses the survey as a foundation for planning activities over the next year. You expressed a clear and distinct wish for more professional development opportunities, workshops interspersed through the year (preferring half-day over full-day events), and less guff about IPEd national office and staff matters. Achieving these requires a shift in emphasis and a recommitment to up the ante.

However, it also means finding the right people with the time and availability to make these things happen—this is an on-going demand. An event logistics coordinator, as described above, would certainly help. And the committee needs to be reinvigorated with a mix of experienced members (possibly including some former committee members?) and younger or more recently joined people.

Constitution and Branch By-laws review

A significant review of the IPEd Constitution and By-laws is currently underway. Hopefully you have read about this in the CEO report from Karen Lee, or in a recent edition of Bookworm. We have published an article about this on the Editors WA website and I’m encouraging members to provide feedback.

These reviews are the biggest change to IPEd governance since the transition to direct membership in June/July 2016. Contrary to some expressed perceptions, changes signalled so far by Council and staff are (mostly) provisional—some changes are required under the Corporations Act 2001, but many reflect opinions about how the organisation should be governed and run. That is why it’s important for us to read and comment on the marked-up documents. It is a not-so-frequent opportunity to influence the tenor and colours of IPEd in years to come. The closing date for submissions is 31 August 2018.

Closing remarks

I said at the outset I wanted to deliver a branch health report. In my view, the branch is not in robust condition. I’ve been discouraged by the apparent lack of engagement (the survey was a notable exception) or lack of visible reciprocity between members at large and the committee’s efforts to keep things moving. It is a large state, and Perth is a very spread out city; perhaps this is part of the issue. Hopefully our recent foray into videoconferencing, as a way of enabling members living on the periphery or in more remote areas to take part in events, such as this AGM, will help to bridge that gap.

The Editors WA branch of IPEd has great strengths and its members represent a pool of exceptional talent and resourcefulness. Whether we’re making the most of these strengths and talents for our mutual benefit, and for the benefit of IPEd as an organisation, might depend on who you ask. We have some expert representation on standing committees and working groups, and individuals have been very committed to creating opportunities for learning and development, as well as networking and social cohesion.

Even so, in my view, unless the branch’s capacity to self-motivate improves, we are likely to find ourselves continuing in a rather haphazard, not to say desultory, fashion. I don’t have all the answers, or perhaps any useful answers at all, but someone must have. As individuals, as editing professionals, and as members of an Australia-wide organisation with growing influence among our partner professions, we owe it to ourselves and to each other to support a vibrant and thriving community of editors in Western Australia.

Stephen White
President, Editors WA
Institute of Professional Editors
21/07/2018

Constitution and By-laws review — member consultation

IPEd’s national office has released documents for its review of the Constitution and By-laws (formerly referred to as branch by-laws). Hopefully you have already read about this in the CEO reports from Karen Lee, or in a recent edition of Bookworm.

These reviews are the biggest change to IPEd’s governing principles since the transition to direct membership in June/July 2016. Some changes are copy editing corrections and should be uncontroversial. Many of the substantive changes signalled so far by Council and staff are recommendations and are provisional — but other changes are required under the Corporations Act 2001.

Review documents

This link opens a PDF of the review documents (3 MB). For each of the documents under review, there is a table describing the proposed changes and a copy of the original document marked up with revisions.

For comparison, if you wish, you can view versions of both documents without mark ups:
IPEd Constitution 1 July 2016
IPEd branch by-laws

Providing feedback

We can provide feedback by writing notes to address points in either or both of the documents. I imagine it would also be fine to add comments directly in the PDF using the tools in your favourite PDF viewer. (The mark ups you see in the review papers cannot be accepted/rejected as they would be in a MS Word document.)

Please send feedback directly to the IPEd secretary, Connie Finestone:
secretary@iped-editors.org
by 31 August 2018

Opportunities for discussion

The IPEd secretary has scheduled a webinar to discuss the changes:
Tuesday 14 August 2018

It might be worth the Editors WA branch organising a local meeting to discuss any proposals we disagree with, or any other changes we would like to see made. Please email the Editors WA secretary, Tracy Piper (edwa.admin@iped-editors.org), if you want the committee to arrange this.

Contacts

Do you have questions about the process? Are you not able to access the review documents from the website?

For either of these, send an email to WA Councillor, Stephen White: cr.edwa@iped.editors.org

Branch AGM 2018

Notice of Annual General Meeting

Date: Saturday 21 July 2018
Time: 11:00 am start, finish by 12:00 midday
Where: Victoria Park Hotel, 605 Albany Highway, Victoria Park 6100

The event is free to attend but please register online via your IPEd member login and arrive early on the day. Everyone is welcome to stay on for a branch Café Society networking lunch after the AGM.

Annual General Meeting

The Editors WA branch of IPEd will hold its Annual General Meeting on Saturday 21 July 2018 to elect a committee for the 2018–19 year.

Members may attend in person or via video conference (Zoom.us). Read more here about how to join the meeting remotely using Zoom.us.

Finger food will be provided during the meeting and coffee, tea or other drinks can be purchased at this time.

Order of business

1)   Welcome and acknowledgement of country
2)   Acceptance of minutes from 2017 AGM
3)   Editors WA annual report (EdWA president)
4)   Finance report (Budget officer or nominated substitute)
5)   Election of committee members
6)   Any other business
7)   Close.

Link to minutes of the 2017 AGM (PDF)

Election of committee
Details of the rules and processes for electing a committee are given in the current Branch By-laws and IPEd Constitution. You can also read an excerpted summary of the process here.

All committee positions are open for renewal. As many members as needed to ensure effective running of the branch may be elected to the committee for 2018–19. Current committee members may be nominated or apply to continue on the branch committee. Financial IPEd members not currently on the committee are invited to seek nomination or apply to join the committee.

Download a nomination form here. Nominations or applications may be submitted up to and on the day of the AGM. All nominations must include signed consent by the nominee, including for nominations submitted on the day.

If needed, voting will be conducted during the AGM. Members who are unable to attend the meeting in person or by video conference may nominate a proxy to vote on their behalf. Please download the appointment of proxy form here.

Committee positions
Applicants or nominees for committee positions may also specify a committee role if they wish, but interest in committee membership with no specified role is also welcomed. The only formal position that may be decided at the AGM is that of branch president. Voting for that position will be conducted if and only if there is more than one nomination directly for that position.

Current committee roles are as follows:

  • President (may be filled at AGM)
  • Secretary
  • Councillor (can be from outside the committee)
  • Budget officer
  • Website coordinator
  • Newsletter editor
  • Mentoring coordinator
  • Accreditation Board delegate (can be from outside the committee and be appointed an ex officio member of committee)

The first meeting of the new committee will select a President (if the position has not been decided at the AGM). Other roles will be distributed among the rest of the committee at this time, too. If members of the newly formed committee have already indicated a preference for a particular role, this will be taken into consideration when roles are allocated.

Remember: register online using your IPEd member login.

For further information, please contact Editors WA secretary, Tracy Piper (edwa.admin@iped-editors.org) or president Stephen White (edwa.president@iped-editors.org).

Café Society

Following the main business, the Café Society networking meeting will convene over lunch at the same venue. Food and drinks will be pay as you go.

EOI for IPEd councillor WA

 IPEd logo

Calling all editing advocates – your national body needs you

IPEd councillor for Western Australia

The Institute of Professional Editors (IPEd), through its Editors WA branch, is seeking a new councillor to represent IPEd in Western Australia.

Stephen White, WA councillor since early 2016, is stepping aside to allow a successor with verve and commitment to IPEd’s vision and objectives to take over. The councillor is a member of IPEd’s Board of Directors and may be co-opted to the branch committee (if not already a committee member). The term is usually two years from the date of the national AGM held in September/October. The position is voluntary but there is an honorarium.

A more detailed description of the tasks, requirements and benefits of the position is available here.

Other documents for prospective candidates are the Council mandate and Guide for councillors. Please contact Stephen to request these documents.

Stephen White

Editors WA – IPEd Councillor for Western Australia
Institute of Professional Editors Limited
Ph: 0430 921 929

Staff changes in IPEd national office

New secretary for IPEd

There has recently been an important change to staffing in the IPEd national office. Margaret Telford, IPEd secretary since 2013–14 has resigned for personal reasons.

Margaret has been an invaluable, highly professional and highly respected secretary for IPEd during her tenure, especially over the transition from IPEd as a peak body for State societies to the direct membership model. She also became a much-relied-upon source of information and knowledge about IPEd’s constitution and functions, and who’s who.

Margaret’s replacement is Mike Willoughby. Mike has been a fully qualified company secretary for 16 years, with a background in accounting and subsequently in company law overseas and in Australia. He has worked in both corporate and not-for-profit sectors. Thus, Mike brings a wealth of experience to the position in which he will work on a 0.3 FTE basis.

The email for Mike remains the same: secretary@iped-editors.org

We will keep you abreast of any other changes to national office staffing if and as they arise.


In other news…

WA editors may be interested to know that IPEd has identified thesis and academic editing as an important early project for the restructured organisation to work on. Thesis editing appears to be one of the most controversial disciplines for editors across the country. Notwithstanding the professional guidelines (http://iped-editors.org/About_editing/Editing_theses.aspx), debate erupts sporadically about the level of editing that can and should be applied to theses, and the ways in which edits are implemented.

Another significant current and on-going project for IPEd is the revision of Style manual. The sixth edition is now more than a decade old and is in urgent need of updating. IPEd is one of several organisations with the credentials to undertake this important task. An IPEd working party comprising representatives from all states and territories is being set up to coordinate a strategy and IPEd is looking at possible collaborative working arrangements with other organisations. Word on progress will be disseminated as the project unfolds.

For more information on these or any other news from IPEd, go to http://iped-editors.org/News_and_events/View_News.aspx or contact your IPEd WA Councillor, Stephen White.

Society of Editors (WA) now closed

 

Cancellation of incorporation

The Editors WA branch committee received notice on 15 February 2017 that the Department of Commerce had approved the application by the Society of Editors (WA) to cancel incorporation and wind up. Cancellation of incorporation was effected by the Department of Commerce on 6 February 2017.

The application to wind up was accompanied by an assets distribution plan, whereby the Society’s funds of approximately $26,000 were transferred to IPEd. This amount has been split 50:50 between the IPEd operating budget and a branch reserved funds account. The latter is a one-off amount exclusively for the WA branch to use at its discretion.

Acknowledgements

This brings to a close nearly 25 years of the Society’s support (previously under the name EditorsWA) of editors in Western Australia. Representation of Western Australian editors continues under the Editors WA branch of IPEd.

At the December Christmas function, a short final AGM for the Society included words of farewell from Anne Surma, James Hansen and Jan Knight. The current branch committee extends its sincere thanks to everyone who contributed to the success of the Society over the years.

Preserving a record

The Society’s records are now being archived. At present, the electronic records are taken from the Dropbox space the committee uses for business and only go back to about 2007. This clearly falls far short of the Society’s history. If any members have hard copy files you feel deserve to be preserved, please contact WA branch President Cheryl Bettridge or IPEd WA Councillor Stephen White.

The records may be lodged with the Battye Library, under the aegis of the State Library of Western Australia, if the Battye thinks they meet that institution’s goals. If so, all records must be catalogued before submitting. It would be very good to have a couple of long-standing society members volunteer to help, please!

Branch committee

On the advice of IPEd, the Editors WA branch committee rolled over from the Society committee and has been working to help reframe the representation of editors in Western Australia under the changed IPEd structure. I’m sure you will be aware there have been many new processes to get used to. A branch AGM will be held in June or July 2017, at which all committee positions will be open for reselection.

Meanwhile, the committee encourages members to contact us with your ideas about how you would like the branch, and IPEd as a whole, to support editors and the profession of editing in Western Australia. In particular, we would like suggestions for topics for member meetings that help us develop professionally and grow as a branch.

Best wishes,

Stephen White

IPEd Councillor for Western Australia
E: cr.edwa@iped-editors.org
Web: editorswa.com
Web: iped-editors.org
Ph. 0430 921 929

SoEWA–IPEd transition 2016: 3rd ballot results

The results of the 3rd Society of Editors (WA) – IPEd transition ballot have been tallied. Members of the Society have voted by a substantial margin to approve the resolution that the Society shall wind up.

Total 62
Survey answers Number Percent
YES, I agree to the special resolution 60 96.8
NO, I reject the special resolution 2 3.2

This is a very pleasing turn out. More details can be viewed in surveysummary_all-results_final_11232016 derived directly from an export of data out of SurveyMonkey.

Once winding up of the Society is effected, this leaves Editors WA – as the branch of IPEd succeeding the Society – to represent, advocate for and support the interests of editors in Western Australia.

I would like to personally thank everyone who has participated in the process, from its beginnings in 2013–14 up to now, and into the future. Despite many uncertainties, doubts, fears, glitches and a multitude of considerations to be digested, it’s heartening to see such a large majority of members embracing the change.

It has not been easy and it has never been the only option; Canberra Society of Editors remains an independent organisation in that territory. Our task now is to make the most of the opportunities the national membership structure offers editors in Western Australia. Please support your branch.

Coming up

A few places are still available for the Christmas function:
When: Sunday 4 December
Where: The Royal in East Perth

A final AGM for the Society of Editors (WA) will open at 12.00 noon. The Christmas function will get underway from 12.30 pm. We will be acknowledging our debt to the Society of Editors (WA) since its inception – as EditorsWA – nearly 25 years ago.

Go to https://ipedmembers.memnet.com.au to login and book a place. Booking through MemNet is free; payment is per person on the day.

Ballot re: winding up of Society of Editors (WA)

NOTICE OF SPECIAL RESOLUTION

Important third ballot on IPEd Direct Membership and proposed winding up of the Society of Editors (WA) Inc.

Introduction

Following the results of the ballot that culminated in the General Meeting held on 16 May 2016:

  • memberships of most Society of Editors (WA) members were transferred to the Institute of Professional Editors (IPEd) on 1 July 2016
  • funds and assets of SOEWA are (as of October 2016) in the process of being transferred to IPEd
  • SOEWA ceased to be a society member of IPEd
  • a branch of IPEd in Western Australia — Editors WA — was formed.

These actions mean that, as determined by the constitution of SOEWA clause 25 and the Associations Incorporation Act 1987, 2015, SOEWA is now limited in its powers to actions related to winding up. Accordingly, the SOEWA committee invites members to vote on the following motion:

Special Resolution

That the Society of Editors (WA) A1008898X (‘the Society’) shall, according to the rules of the Society constitution clause 25 and the Associations Incorporation Act 1987, 2015, copies of which have been made available to each Member of the Society, voluntarily wind up and cease to operate as an incorporated society in Western Australia.

The SOEWA constitution, and the Associations Incorporation Act 1987 Part 6 (p. 27) and  Associations Incorporation Act 2015 Part 10, Division 2 (p. 68) can be viewed by clicking on the links.

This motion is put to the vote by online ballot, and may also be voted on by proxy, and in person at a General Meeting to be held on Monday, 21 November 2016. In circulating this notice, SOEWA is fulfilling its obligations to provide members with a minimum of 21 days notice before the resolution is presented to the General Meeting and the results of voting declared.

To pass a special resolution requires that at least 75% of eligible members who vote cast votes in favour of the resolution. If the resolution is passed, actions to initiate winding up of SOEWA will proceed forthwith.

How to vote

You must be a financial member or honorary life member of SOEWA in order to vote. Membership of Editors WA means you are also a member of SOEWA, until the society winds up. There are three ways to vote (you may only vote once using one of these).

1. Vote online

The link to a SurveyMonkey online ballot is: https://www.surveymonkey.com/r/RL3RRDL
Please reply to either of the contacts below if you have any difficulty opening the SurveyMonkey page.
Online voting opens at 9.00 pm, Sunday 30 October 2016
Online voting will close at 9.00 pm, Sunday 20 November 2016.

2. Vote in person at the special general meeting

Date: Monday 21 November 2016
Time: 6:00 – 6:30 pm
Where: The Warehouse Café, 221 Onslow Road, Shenton Park WA 6008

3. Vote by proxy

Complete the ‘Appointment of proxy’ form. Send it by email to Stephen White, WA Councillor for IPEd, at southwind07@icloud.com or post it to PO Box 99, Subiaco, 6904. Proxy appointments must be received by SOEWA by 5 pm WST, Friday 18 November 2016. If posting, please allow enough transit time for delivery.

For enquiries on the voting process, contact:

Stephen White
southwind07@icloud.com
phone 0430 921 929
OR
Cheryl Bettridge, President, Society of Editors (WA)
cbettridge@hotmail.com
phone 0418 947 836

Thank you

Changes to contact emails

IPEd recently announced changes to contact email addresses for several positions on the Editors WA committee. The new emails have been created to standardise the lines of communication throughout IPEd, and to reflect the move towards a common ‘look and feel’ for IPEd branches across the country.

The new email address for Editors WA committee positions are as listed below.

President edwa.president@iped-editors.org
Secretary edwa.admin@iped-editors.org
IPEd councillor cr.edwa@iped-editors.org
Accreditation Board delegate edwa.abd@iped-editors.org
Budget (formerly Treasurer) edwa.budget@iped-editors.org

We have updated these addresses at various places in this website. For instance, if you go to Contacts on the left side of the Home page and, in the list of names of committee members you see there, click on Cheryl Bettridge, you will find it opens a new email message to edwa.president@iped-editors.org.

These position-based emails are now being used for all specified committee positions. Committee members without particular positions still use their personal email addresses.

These addresses allow you to directly contact the committee member best able to help with any questions, requests or suggestions to do with particular aspects of your membership, such as accreditation, council representation, and so forth.

For preference, we ask that you send enquiries about your IPEd membership to Nicole Mathers* at members@iped-editors.org. However, you can also contact me, Stephen White, or the secretary, Georgina Gregory, if you need an intermediary to speak with IPEd staff.

Please contact Stephen White if you find any email addresses in this website don’t work, or if position titles still point to personal emails. Please also contact Stephen to suggest further improvements to the website, or to let us know about corrections or updates for your Register of Editors profile (the website administrator position is not yet linked to an IPEd address).


(* The IPEd membership officer hired in July, Karen Gillen, has unfortunately had to resign for personal reasons. The position of membership officer is currently being handled by Nicole Mathers of Editors Victoria. We will keep you up to date if and when there are any other changes to IPEd staff positions.)

Welcome to the new IPEd!

On 1 July 2016, the transition from state society to direct, individual membership of the Institute of Professional Editors (IPEd) took effect. A new branch of IPEd in WA—Editors WA—was constituted at the same time. Editors who were members of the Society of Editors (WA) at 14 June 2016 have had their membership transferred to be managed by IPEd.

The new Editors WA will support editors in Western Australia and continue to run activities for IPEd members: this includes regular meetings, networking events and professional development programs. Editors WA will continue for some time to host a branch website (http://editorswa.com), produce the Bookworm newsletter and maintain social media accounts (https://www.facebook.com/SocietyofEditorsWA/https://twitter.com/editorswa).

Questions specifically about membership may be emailed to the IPEd Membership Officer: members@iped-editors.org.

Once login usernames and passwords have been distributed, membership information may be viewed and updated via the new My Membership portal (https:ipedmembers.memnet.com.au/Login.aspx). This is also one avenue for booking meetings and events you would like to attend.

Over the next few days and weeks, you will notice changes to this website as we rebrand and realign the content to the new membership structure. For further information about changes to the way we, as individual members, will interact with IPEd, and with our state branch, please email WA IPEd councillor, Stephen White: southwind07@icloud.com.

Welcome to your direct membership of the Institute of Professional Editors – IPEd!

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