Constitution and By-laws review — member consultation

IPEd’s national office has released documents for its review of the Constitution and By-laws (formerly referred to as branch by-laws). Hopefully you have already read about this in the CEO reports from Karen Lee, or in a recent edition of Bookworm.

These reviews are the biggest change to IPEd’s governing principles since the transition to direct membership in June/July 2016. Some changes are copy editing corrections and should be uncontroversial. Many of the substantive changes signalled so far by Council and staff are recommendations and are provisional — but other changes are required under the Corporations Act 2001.

Review documents

This link opens a PDF of the review documents (3 MB). For each of the documents under review, there is a table describing the proposed changes and a copy of the original document marked up with revisions.

For comparison, if you wish, you can view versions of both documents without mark ups:
IPEd Constitution 1 July 2016
IPEd branch by-laws

Providing feedback

We can provide feedback by writing notes to address points in either or both of the documents. I imagine it would also be fine to add comments directly in the PDF using the tools in your favourite PDF viewer. (The mark ups you see in the review papers cannot be accepted/rejected as they would be in a MS Word document.)

Please send feedback directly to the IPEd secretary, Connie Finestone:
secretary@iped-editors.org
by 31 August 2018

Opportunities for discussion

The IPEd secretary has scheduled a webinar to discuss the changes:
Tuesday 14 August 2018

It might be worth the Editors WA branch organising a local meeting to discuss any proposals we disagree with, or any other changes we would like to see made. Please email the Editors WA secretary, Tracy Piper (edwa.admin@iped-editors.org), if you want the committee to arrange this.

Contacts

Do you have questions about the process? Are you not able to access the review documents from the website?

For either of these, send an email to WA Councillor, Stephen White: cr.edwa@iped.editors.org

Are you our next branch president?

Calling all visionary editors – your branch needs you

Editors WA is looking for its next branch president.

 

 

 

If you are motivated by these questions, and have the time and resources to commit, you could be the ideal candidate.

What does being branch president involve?

  • Develop and nurture a vision for the WA branch of IPEd
  • Coordinate committee roles and responsibilities
  • Chair committee meetings
  • Ensure there is an ongoing program of branch activities
  • Communicate with members about services and resources
  • Liaise with IPEd national office about branch issues
  • Meet triannually with other branch presidents
  • Liaise with related writing and publishing organisations

Read more in ‘Branch committee responsibilities and roles’ (PDF)

Job criteria

Candidates for branch president will:

  • have been a member of Editors WA (formerly Society of Editors (WA)) for several years
  • ideally have served at least one term on the branch committee
  • be committed to promoting and advancing IPEd’s vision and goals
  • have good people skills and be able to instil a sense of belonging and community
  • be reasonably adept with web systems and media.

Register your interest by:

  1. contacting the current branch president (details below)
  2. nominating yourself, or asking someone to nominate you, for election at the branch AGM on Saturday 21 July 2018.

Stephen White
President Editors WA
Institute of Professional Editors Limited
Ph: 0430 921 929
E:   edwa.president@iped-editors.org
W:  http://iped-editors.org/

EOI for IPEd councillor WA

 IPEd logo

Calling all editing advocates – your national body needs you

IPEd councillor for Western Australia

The Institute of Professional Editors (IPEd), through its Editors WA branch, is seeking a new councillor to represent IPEd in Western Australia.

Stephen White, WA councillor since early 2016, is stepping aside to allow a successor with verve and commitment to IPEd’s vision and objectives to take over. The councillor is a member of IPEd’s Board of Directors and may be co-opted to the branch committee (if not already a committee member). The term is usually two years from the date of the national AGM held in September/October. The position is voluntary but there is an honorarium.

A more detailed description of the tasks, requirements and benefits of the position is available here.

Other documents for prospective candidates are the Council mandate and Guide for councillors. Please contact Stephen to request these documents.

Stephen White

Editors WA – IPEd Councillor for Western Australia
Institute of Professional Editors Limited
Ph: 0430 921 929

Member survey: the results are in

Feedback from survey of IPEd members Editors WA branch

Between late March and early April we circulated a survey that sought to understand more about what editors in Western Australia want from their membership. This was the first survey of members’ views in Western Australia since IPEd transitioned to direct membership in July 2016, and to our knowledge is the only statewide survey of branch or former Society of Editors (WA) members for this purpose since at least 2010.

The aim of this survey was to better understand members’ overall level of satisfaction with branch activities, and what members, the committee, or IPEd as an organisation might do to improve services to members in Western Australia. The survey was conducted using SurveyMonkey online surveying and was distributed to the Western Australia membership list by the IPEd Communications Officer.

There were 37 respondents out of a state membership of 102, so just over one-third of Western Australian members of IPEd responded. This is at least as high as any previous survey or poll of Western Australian editors and is considered sufficient to reasonably infer that the responses may reflect the views of the membership as a whole.

A review and analysis of the results is available here.

Survey results extracted as PDF from SurveyMonkey are available here.

A summary of comments to questions that included a comments box are here (some comments are truncated in the results PDF).

Thank you to everyone who took part. Information from this survey will be used to provide a better member experience for editors in Western Australia.

Best wishes,
Stephen White
Editors WA President
edwa.president@iped-editors.org

Society of Editors (WA) now closed

 

Cancellation of incorporation

The Editors WA branch committee received notice on 15 February 2017 that the Department of Commerce had approved the application by the Society of Editors (WA) to cancel incorporation and wind up. Cancellation of incorporation was effected by the Department of Commerce on 6 February 2017.

The application to wind up was accompanied by an assets distribution plan, whereby the Society’s funds of approximately $26,000 were transferred to IPEd. This amount has been split 50:50 between the IPEd operating budget and a branch reserved funds account. The latter is a one-off amount exclusively for the WA branch to use at its discretion.

Acknowledgements

This brings to a close nearly 25 years of the Society’s support (previously under the name EditorsWA) of editors in Western Australia. Representation of Western Australian editors continues under the Editors WA branch of IPEd.

At the December Christmas function, a short final AGM for the Society included words of farewell from Anne Surma, James Hansen and Jan Knight. The current branch committee extends its sincere thanks to everyone who contributed to the success of the Society over the years.

Preserving a record

The Society’s records are now being archived. At present, the electronic records are taken from the Dropbox space the committee uses for business and only go back to about 2007. This clearly falls far short of the Society’s history. If any members have hard copy files you feel deserve to be preserved, please contact WA branch President Cheryl Bettridge or IPEd WA Councillor Stephen White.

The records may be lodged with the Battye Library, under the aegis of the State Library of Western Australia, if the Battye thinks they meet that institution’s goals. If so, all records must be catalogued before submitting. It would be very good to have a couple of long-standing society members volunteer to help, please!

Branch committee

On the advice of IPEd, the Editors WA branch committee rolled over from the Society committee and has been working to help reframe the representation of editors in Western Australia under the changed IPEd structure. I’m sure you will be aware there have been many new processes to get used to. A branch AGM will be held in June or July 2017, at which all committee positions will be open for reselection.

Meanwhile, the committee encourages members to contact us with your ideas about how you would like the branch, and IPEd as a whole, to support editors and the profession of editing in Western Australia. In particular, we would like suggestions for topics for member meetings that help us develop professionally and grow as a branch.

Best wishes,

Stephen White

IPEd Councillor for Western Australia
E: cr.edwa@iped-editors.org
Web: editorswa.com
Web: iped-editors.org
Ph. 0430 921 929

Changes to contact emails

IPEd recently announced changes to contact email addresses for several positions on the Editors WA committee. The new emails have been created to standardise the lines of communication throughout IPEd, and to reflect the move towards a common ‘look and feel’ for IPEd branches across the country.

The new email address for Editors WA committee positions are as listed below.

President edwa.president@iped-editors.org
Secretary edwa.admin@iped-editors.org
IPEd councillor cr.edwa@iped-editors.org
Accreditation Board delegate edwa.abd@iped-editors.org
Budget (formerly Treasurer) edwa.budget@iped-editors.org

We have updated these addresses at various places in this website. For instance, if you go to Contacts on the left side of the Home page and, in the list of names of committee members you see there, click on Cheryl Bettridge, you will find it opens a new email message to edwa.president@iped-editors.org.

These position-based emails are now being used for all specified committee positions. Committee members without particular positions still use their personal email addresses.

These addresses allow you to directly contact the committee member best able to help with any questions, requests or suggestions to do with particular aspects of your membership, such as accreditation, council representation, and so forth.

For preference, we ask that you send enquiries about your IPEd membership to Nicole Mathers* at members@iped-editors.org. However, you can also contact me, Stephen White, or the secretary, Georgina Gregory, if you need an intermediary to speak with IPEd staff.

Please contact Stephen White if you find any email addresses in this website don’t work, or if position titles still point to personal emails. Please also contact Stephen to suggest further improvements to the website, or to let us know about corrections or updates for your Register of Editors profile (the website administrator position is not yet linked to an IPEd address).


(* The IPEd membership officer hired in July, Karen Gillen, has unfortunately had to resign for personal reasons. The position of membership officer is currently being handled by Nicole Mathers of Editors Victoria. We will keep you up to date if and when there are any other changes to IPEd staff positions.)