Thesis Editing – where to from here?

If you’re coming along to the Editors WA general meeting on Monday 19 February 2018, all the details you need are right here!

DATE: Monday 19 February 2018

TIME: 6:15 for 6:30 PM – 8:30 PM

PLACE: Town of Victoria Park Leisurelife Centre, Cnr Kent & Gloucester Sts, East Victoria Park, WA 6979


Note on Venue Location:

The meeting venue is the Town of Victoria Park’s Leisurelife Centre, 248 Gloucester Street, East Victoria Park, but please note that you will find GPS works best for you if you characterise the location as ‘Victoria Park’ not ‘East Victoria Park’.

The Leisurelife Centre building stands at the corner of Gloucester and Kent streets, off Albany Highway and Sussex St, behind the Park Shopping Centre and the Victoria Park Library.

Unfortunately the Leisurelife Centre building is adjacent to and pretty much joined with an almost identical brick building, which is the Victoria Park Community Centre at 247 Gloucester St, so look carefully  – but anyway, the staff of both centres are used to redirecting people all the time, apparently!

It’s OK to park in the Community Centre’s adjoining carpark if needed. There’s plenty of carparking space.

New venue map




Philippa Freegard, MSc, Accredited Editor – Senior Planning Officer at UWA and a freelance editor, holding a Diploma in Professional Book Editing, Proofreading and Publishing.

Helen Renwick, PhD (Ling), Med (Applied Ling), GradDipEd (Adult & Tertiary), GradDipLib&InfStudies, Accredited Editor –- Higher Degree by Research Communication Adviser at ECU’s Centre for Learning and Teaching, former EFL teacher, and freelance editor with previous experience teaching at Curtin, UWA, and Murdoch universities.

Ilsa Sharp – Freelance editor, career journalist/author/researcher/editor in Southeast Asia 1968–1998, Editors WA committee member and member of IPEd’s Standing Committee on Academic Editing.


Our meeting at 6.30 pm on Monday 19 February 2018 will tackle the thorny topic of Academic Editing, focusing on one aspect of concern to many members Thesis editing – where to from here?

The panel aims to encourage discussion about how we can better manage the thesis editing process and improve it for editors, students, and supervisors. Among the key topics to be examined:

  • IPEd’s Guidelines for editing research theses – background, status of the debate.
  • The current agenda for the newly formed IPEd Standing Committee on Academic Editing.
  • The state of the profession’s relationship with universities/academics, thesis supervisors, and students.
  • Addressing mismatched expectations: educating our clients about what we do; educating ourselves about what clients (students and supervisors) expect/need.
  • Supporting postgrads using English as an additional language: a special case? Should we consider a ‘fit for purpose’ criterion?
  • Educating and training ourselves: course ideas, the notion of ‘specialist accreditation’?
  • Thesis editing pay rates/terms & conditions.

You will also get a summary of the agenda for IPEd’s newly formed Standing Committee on Academic Editing (SCAE). We expect a few invited representatives from academe to attend and make their own contribution to the discussion from the floor, widening our horizons beyond our own ‘editor perspective’.

We are experimenting with a new venue for this meeting, south of the river, at the Town of Victoria Park’s Leisurelife Centre, 250 Gloucester Street, corner of Kent and Gloucester streets, in East Victoria Park, 6101. Please do not confuse this centre with the Victoria Park Community Centre at #247 right next door.

Purchase your tickets

Town of Victoria Park’s Leisurelife Centre, 250 Gloucester Street, corner of Kent and Gloucester streets, in East Victoria Park, 6101


Preparing for the Accreditation Exam: Tips, Strategies and Exercises

Get organised for your Accreditation Exam

The next accreditation exam will be held on Saturday 19 May 2018.

To assist WA members preparing to sit the exam, Meryl Potter, Distinguished Editor and lead writer for four of the accreditation exams, will deliver her acclaimed accreditation workshop in Perth on 10 March. Details are as follows.

Preparing for the Accreditation Exam: Tips, Strategies and Exercises
Presented by Meryl Potter, DE

10 March 2018, 9.30 am to 4.30 pm
Venue: Mattie Furphy House in Swanbourne

Cost: $125 (members), $175 (non-members)
(includes lunch, and morning and afternoon teas)

Book your place

If you’re planning to sit for the Institute of Professional Editors (IPEd) accreditation exam this year, or simply thinking about sitting in the future, this workshop is for you. It is also offers an editorial tune-up, even if you aren’t yet ready for the exam. This will be an intensive day, with lots of exercises—it’s not intended for beginners.

In 2018 the exam will once again be offered onscreen. However, this workshop focuses on strategies and content, with minor reference to working onscreen. It is expected that IPEd will offer a separate session on the onscreen environment.

This interactive workshop will focus on:

  • Preparation for the exam—tips and strategies for organising revision, reducing stress, managing your time and hitting the 80% pass mark.
  • Editing a short extract, comparable to the extract for part 2 of the exam—dealing with the tricky things that might be included, following the brief, making style decisions, preparing a sound style sheet, and writing appropriate author queries.
  • Part 3 of the exam—some short answer exercises for practice (e.g. lists, tables, references), and choosing questions that will help you pass.
  • Q&A forum—time to ask any other questions you might have.

A comprehensive workbook is provided for the use of attendees only.

You can email questions before the workshop to the workshop coordinator at

Get your tickets and reserve your spot

Introducing Meryl

Meryl Potter is an IPEd Distinguished Editor with more than 30 years’ experience as an editor, publisher and corporate communication manager over a vast range of subjects, across book publishing (trade, education, custom), magazine publishing, marketing, and corporate and government communication and publications. She was a lecturer for Macleay College’s Book Editing and Publishing diploma for more than 12 years, and has developed and presented workshops for the New South Wales, South Australian and Tasmanian societies of editors, and the Australian Institute of Interpreters & Translators in New South Wales and South Australia. She was lead writer for four of the six IPEd accreditation exams, including the first one in 2008, which was designed to set the format, style and standard for the exam.

Join us for a seasonal celebration

Christmas Lunch IPEd WA

This year, the Editors WA Christmas lunch will be held at:

La Fattoria
211 Merrivale Rd Pickering Brook (see map below)
Saturday 2 December 2017
12.00 – 3.00 pm

Please come along to La Fattoria in picturesque Pickering Brook and experience
Nonna’s family table.

Your ticket will include a traditional five course Italian meal, a wine tasting
and an optional bus pickup and drop off from Maddington train station.

Booking Information

Member: $40
Non-member: $60

If you have any special dietary needs, please advise when booking.

Don’t miss out on your chance to join us for the Editors WA Christmas lunch

Bookings close on Friday 24 November 2017. Head to the national IPED Events page to reserve your spot at Nonna’s family table.

For further enquiries, please email:

We look forward to seeing you at this exciting end of year celebration.


Winter seminar 2017

Managing your career – and yourself: smart strategies for time-poor editors

Join us for a day of professional development on:

Saturday 26 August 2017 – 8:30 AM for 8:45 AM start / 4:00 PM close
Room 109, Building 3, Edith Cowan University, 2 Bradford Street, Mt Lawley, 6050

Program schedule

8.45 am Opening and introduction, including a short clip on the 80 000 hours project

9.00 am Session 1: Dr Jane Genovese 

Productivity techniques for editors

In this age of distraction you need strategies, tools and techniques to stay on task. In this session, Dr Jane Genovese will share practical strategies to help you stay productive and work effectively in your employment or small business.

You will learn about:

  • the benefits of mind mapping (and how to organise your business or work schedules using them)
  • how to stop procrastinating and motivate yourself at any time
  • how to develop effective habits to streamline your work.
    and much, much more!

About Dr Jane Genovese

Jane is the owner, coordinator, and presenter of Learning Fundamentals, an organisation that gives people the edge over their work and studies. She graduated from Murdoch University in 2009 with a Bachelor of laws and Bachelor of psychology with first class honours, receiving a Vice Chancellor’s Award for Academic Excellence. In 2017 she completed her doctoral thesis in the area of education and psychology. She has also taught internationally at Zhejiang Normal University in China and lectures on behaviour change and sustainable living at Murdoch University.

10.30 am – morning tea (tai chi in courtyard for those interested in participating)

11.00 am Session 2: Michelle Reeves 

The one man band is still a band! Juggling all the hats…

How to get ‘the edge’ happening in your career
Establishing routines
What is quality assurance and what does it mean to the individual as a freelancer or valued employee? Examining the value of a professional organisation such as IPEd.
Process vs approach.
The customer is always the focus – without them there is no work!

The two rules of business:

Rule # 1 the customer is always right
Rule # 2 refer to rule # 1

Michelle Reeves runs her own small business, On Track Tutorials

12.00 noon Session 3: Andrew Maurice PC from SBDC

Eight steps to start your own business

The Small business development corporation (SBDC) has heaps of resources designed to help those in small business (funny, that!). In this session, Andrew will focus on their latest initiative of aiding those wishing to establish a small business, broken down into eight simple steps.

1.00 pm – lunch

1.45 pm Session 4: Sue James – registered nurse

Let’s relax and prepare our mind for some more learning!

What is mindfulness/meditation/relaxation and what’s its place in small business and in the workplace for one’s wellbeing? A short practical session

2.15 pm Session 5: Kelly Sayers

“What is my why in my work?”

Discovering your voice and your life’s purpose in life and work, and finding your niche through the 5 Ps to prosperity


  • a clear vision and purpose that inspires you in harmony with your values and heart’s desires
  • unlimited thinking and intuition, inspired action, attracting what you want
  • taking control of your life and ENJOYING IT NOW

**Kelly will have her books and programmes available for sale on the day

3.45 pm Session 6: Plenary and Q&A                                             

4.00 pm – CLOSE


Members          $125 (concession $75)

Non-members  $150 (concession $100)



Staff changes in IPEd national office

New secretary for IPEd

There has recently been an important change to staffing in the IPEd national office. Margaret Telford, IPEd secretary since 2013–14 has resigned for personal reasons.

Margaret has been an invaluable, highly professional and highly respected secretary for IPEd during her tenure, especially over the transition from IPEd as a peak body for State societies to the direct membership model. She also became a much-relied-upon source of information and knowledge about IPEd’s constitution and functions, and who’s who.

Margaret’s replacement is Mike Willoughby. Mike has been a fully qualified company secretary for 16 years, with a background in accounting and subsequently in company law overseas and in Australia. He has worked in both corporate and not-for-profit sectors. Thus, Mike brings a wealth of experience to the position in which he will work on a 0.3 FTE basis.

The email for Mike remains the same:

We will keep you abreast of any other changes to national office staffing if and as they arise.

In other news…

WA editors may be interested to know that IPEd has identified thesis and academic editing as an important early project for the restructured organisation to work on. Thesis editing appears to be one of the most controversial disciplines for editors across the country. Notwithstanding the professional guidelines (, debate erupts sporadically about the level of editing that can and should be applied to theses, and the ways in which edits are implemented.

Another significant current and on-going project for IPEd is the revision of Style manual. The sixth edition is now more than a decade old and is in urgent need of updating. IPEd is one of several organisations with the credentials to undertake this important task. An IPEd working party comprising representatives from all states and territories is being set up to coordinate a strategy and IPEd is looking at possible collaborative working arrangements with other organisations. Word on progress will be disseminated as the project unfolds.

For more information on these or any other news from IPEd, go to or contact your IPEd WA Councillor, Stephen White.

Society of Editors (WA) now closed


Cancellation of incorporation

The Editors WA branch committee received notice on 15 February 2017 that the Department of Commerce had approved the application by the Society of Editors (WA) to cancel incorporation and wind up. Cancellation of incorporation was effected by the Department of Commerce on 6 February 2017.

The application to wind up was accompanied by an assets distribution plan, whereby the Society’s funds of approximately $26,000 were transferred to IPEd. This amount has been split 50:50 between the IPEd operating budget and a branch reserved funds account. The latter is a one-off amount exclusively for the WA branch to use at its discretion.


This brings to a close nearly 25 years of the Society’s support (previously under the name EditorsWA) of editors in Western Australia. Representation of Western Australian editors continues under the Editors WA branch of IPEd.

At the December Christmas function, a short final AGM for the Society included words of farewell from Anne Surma, James Hansen and Jan Knight. The current branch committee extends its sincere thanks to everyone who contributed to the success of the Society over the years.

Preserving a record

The Society’s records are now being archived. At present, the electronic records are taken from the Dropbox space the committee uses for business and only go back to about 2007. This clearly falls far short of the Society’s history. If any members have hard copy files you feel deserve to be preserved, please contact WA branch President Cheryl Bettridge or IPEd WA Councillor Stephen White.

The records may be lodged with the Battye Library, under the aegis of the State Library of Western Australia, if the Battye thinks they meet that institution’s goals. If so, all records must be catalogued before submitting. It would be very good to have a couple of long-standing society members volunteer to help, please!

Branch committee

On the advice of IPEd, the Editors WA branch committee rolled over from the Society committee and has been working to help reframe the representation of editors in Western Australia under the changed IPEd structure. I’m sure you will be aware there have been many new processes to get used to. A branch AGM will be held in June or July 2017, at which all committee positions will be open for reselection.

Meanwhile, the committee encourages members to contact us with your ideas about how you would like the branch, and IPEd as a whole, to support editors and the profession of editing in Western Australia. In particular, we would like suggestions for topics for member meetings that help us develop professionally and grow as a branch.

Best wishes,

Stephen White

IPEd Councillor for Western Australia
Ph. 0430 921 929

Book review: Writing for science journals



by Geoffrey Hart
Diaskeuasis Publishing
Quebec, Canada, 2014
Online bookstore:
Printed version of the book

Review by Stephen White (Editors WA)

In science publications as anywhere, it remains largely the case that early-career scientists are supposed to learn by osmosis what it means to write science well. Commonly, the skills needed to write good publications are gleaned to a greater or lesser degree from supervisors, who may or may not themselves be good writers.

Enter the editor, who is sometimes better placed to know what it means to write well for a successful publication. A 2014 book Writing for science journals: tips, tricks and a learning plan by Geoffrey Hart, Canadian science editor, addresses exactly this topic, and then some.

Bearing in mind that Geoff Hart has written this book mainly for writers of science publications, it is also true that understanding the principles of good writing is as essential for editors as it is for authors. As editors, our work must be informed by the requirements of the discipline, as well as by the standards of the intended publisher or publishing medium. Thus, editors in Australia—including thesis editors and especially, but not exclusively, editors of science writing—might find it useful to browse Writing for science journals as a supplement to other editing references.

But before you dive into the 600 page ebook, you can read a recent detailed review. At the author’s request, Stephen White (Editors WA) has written a review that may help other editors target chapters of Writing for science journals that best suit their needs.

Read the full review here.

Go directly to the internet to download the ebook here.

If you write it, but no one reads it, you still haven’t done it.

David Lindsay, 2011, Scientific writing = thinking in words:
CSIRO Publishing, Victoria, p. 3

SoEWA–IPEd transition 2016: 3rd ballot results

The results of the 3rd Society of Editors (WA) – IPEd transition ballot have been tallied. Members of the Society have voted by a substantial margin to approve the resolution that the Society shall wind up.

Total 62
Survey answers Number Percent
YES, I agree to the special resolution 60 96.8
NO, I reject the special resolution 2 3.2

This is a very pleasing turn out. More details can be viewed in surveysummary_all-results_final_11232016 derived directly from an export of data out of SurveyMonkey.

Once winding up of the Society is effected, this leaves Editors WA – as the branch of IPEd succeeding the Society – to represent, advocate for and support the interests of editors in Western Australia.

I would like to personally thank everyone who has participated in the process, from its beginnings in 2013–14 up to now, and into the future. Despite many uncertainties, doubts, fears, glitches and a multitude of considerations to be digested, it’s heartening to see such a large majority of members embracing the change.

It has not been easy and it has never been the only option; Canberra Society of Editors remains an independent organisation in that territory. Our task now is to make the most of the opportunities the national membership structure offers editors in Western Australia. Please support your branch.

Coming up

A few places are still available for the Christmas function:
When: Sunday 4 December
Where: The Royal in East Perth

A final AGM for the Society of Editors (WA) will open at 12.00 noon. The Christmas function will get underway from 12.30 pm. We will be acknowledging our debt to the Society of Editors (WA) since its inception – as EditorsWA – nearly 25 years ago.

Go to to login and book a place. Booking through MemNet is free; payment is per person on the day.

Ballot re: winding up of Society of Editors (WA)


Important third ballot on IPEd Direct Membership and proposed winding up of the Society of Editors (WA) Inc.


Following the results of the ballot that culminated in the General Meeting held on 16 May 2016:

  • memberships of most Society of Editors (WA) members were transferred to the Institute of Professional Editors (IPEd) on 1 July 2016
  • funds and assets of SOEWA are (as of October 2016) in the process of being transferred to IPEd
  • SOEWA ceased to be a society member of IPEd
  • a branch of IPEd in Western Australia — Editors WA — was formed.

These actions mean that, as determined by the constitution of SOEWA clause 25 and the Associations Incorporation Act 1987, 2015, SOEWA is now limited in its powers to actions related to winding up. Accordingly, the SOEWA committee invites members to vote on the following motion:

Special Resolution

That the Society of Editors (WA) A1008898X (‘the Society’) shall, according to the rules of the Society constitution clause 25 and the Associations Incorporation Act 1987, 2015, copies of which have been made available to each Member of the Society, voluntarily wind up and cease to operate as an incorporated society in Western Australia.

The SOEWA constitution, and the Associations Incorporation Act 1987 Part 6 (p. 27) and  Associations Incorporation Act 2015 Part 10, Division 2 (p. 68) can be viewed by clicking on the links.

This motion is put to the vote by online ballot, and may also be voted on by proxy, and in person at a General Meeting to be held on Monday, 21 November 2016. In circulating this notice, SOEWA is fulfilling its obligations to provide members with a minimum of 21 days notice before the resolution is presented to the General Meeting and the results of voting declared.

To pass a special resolution requires that at least 75% of eligible members who vote cast votes in favour of the resolution. If the resolution is passed, actions to initiate winding up of SOEWA will proceed forthwith.

How to vote

You must be a financial member or honorary life member of SOEWA in order to vote. Membership of Editors WA means you are also a member of SOEWA, until the society winds up. There are three ways to vote (you may only vote once using one of these).

1. Vote online

The link to a SurveyMonkey online ballot is:
Please reply to either of the contacts below if you have any difficulty opening the SurveyMonkey page.
Online voting opens at 9.00 pm, Sunday 30 October 2016
Online voting will close at 9.00 pm, Sunday 20 November 2016.

2. Vote in person at the special general meeting

Date: Monday 21 November 2016
Time: 6:00 – 6:30 pm
Where: The Warehouse Café, 221 Onslow Road, Shenton Park WA 6008

3. Vote by proxy

Complete the ‘Appointment of proxy’ form. Send it by email to Stephen White, WA Councillor for IPEd, at or post it to PO Box 99, Subiaco, 6904. Proxy appointments must be received by SOEWA by 5 pm WST, Friday 18 November 2016. If posting, please allow enough transit time for delivery.

For enquiries on the voting process, contact:

Stephen White
phone 0430 921 929
Cheryl Bettridge, President, Society of Editors (WA)
phone 0418 947 836

Thank you

Changes to contact emails

IPEd recently announced changes to contact email addresses for several positions on the Editors WA committee. The new emails have been created to standardise the lines of communication throughout IPEd, and to reflect the move towards a common ‘look and feel’ for IPEd branches across the country.

The new email address for Editors WA committee positions are as listed below.

IPEd councillor
Accreditation Board delegate
Budget (formerly Treasurer)

We have updated these addresses at various places in this website. For instance, if you go to Contacts on the left side of the Home page and, in the list of names of committee members you see there, click on Cheryl Bettridge, you will find it opens a new email message to

These position-based emails are now being used for all specified committee positions. Committee members without particular positions still use their personal email addresses.

These addresses allow you to directly contact the committee member best able to help with any questions, requests or suggestions to do with particular aspects of your membership, such as accreditation, council representation, and so forth.

For preference, we ask that you send enquiries about your IPEd membership to Nicole Mathers* at However, you can also contact me, Stephen White, or the secretary, Georgina Gregory, if you need an intermediary to speak with IPEd staff.

Please contact Stephen White if you find any email addresses in this website don’t work, or if position titles still point to personal emails. Please also contact Stephen to suggest further improvements to the website, or to let us know about corrections or updates for your Register of Editors profile (the website administrator position is not yet linked to an IPEd address).

(* The IPEd membership officer hired in July, Karen Gillen, has unfortunately had to resign for personal reasons. The position of membership officer is currently being handled by Nicole Mathers of Editors Victoria. We will keep you up to date if and when there are any other changes to IPEd staff positions.)